What Does a Rental Delivery Day Look Like? Here’s How to Prepare
If you’ve never rented a tent, tables, or event equipment before, you might be wondering: what exactly happens on delivery day? At Evo Tents LLC, our goal is to make the process smooth, efficient, and stress-free so you can focus on enjoying your event. Here’s a behind-the-scenes look at what our team does on delivery day - and a few simple steps you can take to make sure everything goes off without a hitch.
Behind the Scenes: How Our Team Works
When our crew arrives, we’re not just dropping items off - we’re setting the stage for your event. Depending on what you’ve rented, here’s what typically happens:
Arrival & Walkthrough
We check in with you (or your designated contact) to confirm placement of the tent, tables, and other rentals.
At this time, we’ll also talk through key site considerations such as:
Electricity access – where outlets or power sources are located.
Underground utilities – to make sure staking or anchoring doesn’t hit water lines, gas lines, or irrigation.
Things to avoid – like low-hanging tree branches, uneven ground, or tight clearances that could affect setup.
If we’ve done a site visit beforehand, this ensures everything matches the original plan.
Unloading & Setup
Tents are carefully unloaded and installed first, since they’re the foundation for everything else.
Next, we bring in tables, chairs, dance floors, and lighting, depending on your order.
Safety and stability are always our top priorities - we secure tents properly, check electrical connections, and ensure layouts are functional.
Final Touches & Review
Once everything is in place, we’ll do a walkthrough with you so you can see how it all looks.
We’ll answer any last-minute questions and provide guidance if you’re handling décor, linens, or equipment yourself.
Takedown After Your Event
At the scheduled pickup time, our team returns to carefully pack up and remove all rentals.
We leave the site clean and orderly, just as we found it.
Tips for a Smooth Delivery Day
A little preparation on your end can help everything run seamlessly. Here are our top tips:
Clear the Space: Make sure driveways, yards, or event areas are accessible. Remove vehicles, outdoor furniture, or obstacles before we arrive.
Be On-Site (or Appoint Someone): Having someone available to answer questions and approve final placements helps avoid delays.
Power Access: If you’re renting lighting or heaters, make sure electrical outlets or power sources are available. Extension cords and generators may also be arranged if needed.
Check Ground Conditions: For tent setups, ensure the area is level and free from hazards like low-hanging branches or underground utilities.
Plan for Weather: If rain or wind is expected, you may want to plan for sidewalls, extra stakes, or other protective measures.
Why This Matters
Event days can feel overwhelming - but knowing what to expect helps reduce stress. By preparing your space and understanding our setup process, you’ll feel confident and ready for a successful celebration.
At Evo Tents LLC, we pride ourselves on not just delivering rentals, but delivering peace of mind. From setup to takedown, our crew takes care of the heavy lifting so you can enjoy your event.
👉 Ready to book your next event? Contact Evo Tents LLC today and let’s make delivery day the easiest part of your planning process.